VACATION (Chapter 350-40)
The following applies unless covered by a contract elsewhere.
Time Earned: full time employees shall earn vacation time on an annual pay period basis instead of on a monthly basis. Under the old system, the monthly accrual rate was based upon the number of years of service and was calculated from the frozen anniversary date for the next vacation-usage year. The change is to a biweekly accrual based upon the time paid in the pay period. Employees shall be eligible to receive vacation benefits immediately upon employment.
“09” time: the accrual rate summarized below includes the amount formerly accrued for vacation plus the “09” (personal day) time.
Hours Earned per Pay Period Years of active service: time spent on the payroll (including military leave and furlough time) in a position qualifying for fringe benefits. Maximum Vacation Balances
|Hours Earned per
|Years of Active Service time spent on the payroll
(including military leave and furlough time) in a position qualifying for fringe benefits.
|Maximum Vacation Balances
||Less than 4
||At least 4 but less than 9
||At least 9 but less than 14
||At least 14 but less than 21
||At least 21
“TVA”: a “transitional vacation account” will be established for eligible employees to preserve vacation earned by employees under the monthly accrual system. TVAs will include all hours of vacation earned in 2011 for use in 2012, plus all 2011 vacation earned but not used. TVAs will be calculated by applying the current monthly vacation rate to the number of service months from each employee’s Frozen Anniversary Date (FAD) through Pay Period 26, 2011. In addition, 2012 carryover vacation will be added to this amount. TVA hours may be scheduled and used as vacation hours, with the approval of the department head. There is no current time limit for using up the TVA balance. Note: this language does not apply to employees formerly represented by DC 48 in the Comptroller’s Office.
Vacation balances in PP 1 of 2012: Regular vacation balances (non TVA balances) at the beginning of 2012 will start at 0 hours as of pay period 1 of 2012.
Borrowing vacation: an employee may borrow up to 80 hours of vacation before it is earned at the discretion of the department head. Departments have the discretion to determine if going negative will be allowed if the employee has a TVA balance. In no case may an employee's vacation account balance be less than 80 negative hours.
Carry-over and maximum vacation balances: While the concept of carryover vacation is gone and there is no actual carryover cap, employees who reach the maximum amount of vacation that can be banked will stop accruing vacation until some vacation is used.
Vacation benefits at time of separation: vacation taken before the full amount has been earned shall be considered time owed the city until it is earned. Any employee who leaves the service of the city due to resignation, retirement, termination, discharge, layoff or death will have the compensation for vacation time owed the city deducted from the final paycheck. Any employee who leaves the service of the city due to resignation, retirement, layoff or death or who takes military leave will be paid for earned vacation time that has accumulated. Employees eligible for payment of earned vacation upon separation from city service shall be paid in cash for such earned vacation.
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